Work with Us

GDPR define Personal Data as data that relates to a living individual who can be identified:

a) from those data; or

b) from those data and other information which is in the possession of, or likely to come into the possession of, the data controller,

and includes any expression of opinion about the individual, and any indication of the intentions of the data controller or any other person in respect of the individual.

Find out more:

We collect details such as your name, address, telephone number, date of birth, qualifications, employment history and contact details of referees.  You will be asked to provide consent on your application form for us to contact the referees for whom you have provided details.

Certain data we collect are classified under the GDPR as sensitive personal data or special data. This data includes:

• race or ethnic origin
• religion or other beliefs of a similar nature
• disability - physical or mental health or condition
• sex
• sexual orientation
• gender identity
• age
• marriage and civil partnership

When used this data is anonymised and solely for reporting purposes, for further information refer to the section on ‘How we will use the information about you?’

The College will process, that means collect, store and use the information provided in a manner that is compatible with the General Data Protection Regulations.

Your information in relation to your application will be used for corresponding with you in relation to the recruitment process and for assessing your suitability for the position for which you have applied for and for employment.

The College acknowledges the right of individuals to withhold personal sensitive information and respects their right to privacy.  The sensitive personal data provided by you will be used solely for monitoring purposes.  We are committed to equality and diversity in employment. In order to monitor the operation of our equality policies and practices relating to recruitment and selection and in employment it is necessary for us to collect certain key information. This will be used exclusively for the purposes of monitoring and to assist us to continually improve our recruitment and selection strategy and employment policies, procedures and practices to advance equality and diversity.

The College is legally obliged to keep data secure and use them only for the purposes indicated above.

The information provided by you in relation to your application will only be accessible to members of the HR Team and those on the selection panel.  Personal sensitive data will only be accessible by authorised members of the HR Team to eliminate the risk of unauthorised access or disclosure.

If you are successful in your application and are offered a positon with the College your personal data will be transferred electronically to the HR and Payroll System.  The College will process your personal data as necessary for the performance of the contract or for the purposes of the College’s legitimate interests.  As an employee you have access to this information through our self-service portal.  Only authorised HR and Payroll staff have access to this system.

Your data is held on the Recruitment system for a period of 6 months after which it is removed.  Your equalities data will be extracted after the closing date for the post and stored against the post title.  The information is anonymised when stored and cannot be linked back to you personally.  The data is solely required and used for reporting purposes.  See the section on ‘how we will use the information about you’.

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).  Your information is amalgamated to produce anonymous data and published in our equality reports. We are required to publish a Mainstreaming Report in accordance with the Equality Act 2010, Public Sector Equality Duty.  A copy of our equality documents are available on our website.

You may request that your application, and therefore your data, is held on the Recruitment system for as long as you wish, if for example you wish to be notified of similar vacancies that may arise in which you may be interested.  You may also remove your information at any time using the ‘Delete my Account’ button on the Online Recruitment System.

The information we hold about you is solely the information you have provided in your application form and you can access this through your account using you log-in-name and password.